Allowance Rules

 

TRAVELING ALLOWANCE RULES

 

T.A: - means an allowance granted to cover the expenses incurred in traveling in the interest of Public Service.

 

PURPOSE : -
T.A. is allowed for tour, transfer, to join a first appointment, retirement, suspension, dismissal death or termination of employment, course of training, appearing in an examination, to give evidence in a court or to attend an inquiry or conference, to obtain or furnish medical advice or treatment, to attend a Darbar or an official function and any other purpose authorized by a competent authority .

 

T .A. ON TOUR:
Tour -

A civil servant is on tour when he is absent on duty from his headquarters either within or, with proper sanction, beyond his .sphere of duty.

 

Kinds -
(a) Fixed TA.
(b) Mileage & Daily allowances.

Fixed T.A.: -
It is granted to a civil servant whose duties require him to travel extensively and is drawn all the year round, whether he is absent from his headquarters or not.

Mileage Allowance: -
It is an allowance calculated on the distance traveled which is to meet the cost of a particular journey performed by the shortest route by which a traveler can arrive at his destination most speedily by the ordinary modes of traveling. If traveled by a route which is cheaper, but not the shortest, mileage allowance for the rout actually used may be allowed.

 

It is admissible from the residence to the railway station or the airport or the Sea/River port, at his headquarter and from the railway station or the airport or the Sea port to the place of his temporary residence at the out station.

 

Categories : -
Ist Category: B-17 & above and all those in receipt of pay exceeding Rs.3945/-P.M.
IInd Category: Pay exceeding Rs.1275/-P.M.
b . not exceeding Rs.3945/- P.M
IIIrd Category: All other civil servants excluding B &2.
IVth Category: B-1 & 2.
A Government servant in transit from one post to another ranks in category for the purpose of T .A, to which lower of the two post would entitle him.

T.A. of an officer who is promoted Or reverted with retrospective effect should not be revised for the intervening period, unless actual change of duties is involved.

Journey by Railway:

 

Ist Category: Accommodation of the highest class.
IInd Category: 1st Class Sleeper.
IIIrd Category: 1st Class (Sitter) Accommodation.
IVth Category: Lowest Class.

 

Journey by Sea/River Steamer:

 

1st Category: Highest class of accommodation.
IInd Category: If there are two classes, the highest class if there are more than two classes, to middle or second class.
IIIrd Category: If there are two classes - lower class if there are three classes - Middle or IInd class.
If there are four classes - Third class.
IVth Category: Lowest Class.

 

Journey by Road:

 

Transportation Rates of Conveyance by Road:

 

Motor Car Rs.l.20 per km
Motor Cycle/Scooter. Rs.0.40 per km

Mileage Rates:

 

  1. Personal Car or Rs.3/-Per KM by engaging a full taxi.
  2. M. Cycle/Scooter. Rs.1/- Per KM
  3. Bicycle, animal back on foot. 0.75 Per KM
  4. Public transport
    Plying for hire on single seat basis.
    1. For Govt. servant
      B- 7 & above. 0.50 Per km
    2. For Govt. servant
      B-6 & below. 0.30 Per km

 

Journey by Air:
Means journey performed in the Aeroplane of public Air transport companies regularly plying for hire. It does not include journeys performed by private aeroplanes nor air taxi.

 

Government Servant (B-1 7) and above and those in receipt of pay exceeding Rs.4000 /P.M. are entitled to travel by air. A competent authority may authorize other Government servant also to travel by air, if the journey is urgent and in the interest of public service.

 

Daily Allowance:
A daily allowance is a uniform allowance for each day of absence from headquarters and is intended to cover the ordinary daily charges incurred by a Government servant inconsequence of such absence.

 

The rates of daily allowance are as under: -

 

Pay Limit

Spl. Daily Charges

Ordinary Daily Charges

Upto 1000

60

40

1001 to 2000

80

65

2001 to 3000

100

85

3001 to 4000

120

100

4001 to 5000

145

120

5001 to 6000

175

150

6001 to 7000

215

180

7001 & above

260

225

BPS-21 & above

300

260

 

  • Daily allowance will be admissible only for the actual night(s) at the outstation for which daily allowance is claimed. Where night stop is not involved and if absence from headquarters exceeds 6 hours (4 hours Federal) half daily allowance will be allowed.
  • Government servant in B-1 to 19 may stay in Govt. Guest Houses, public sector Corporation, Rest houses and Hotels. They can claim actual room rent charges on production of receipts subject to a maximum of three Daily allowances at specified stations and one and a half daily allowance at non-specified station.
  • Government servant in BPS-20 and above may stay in hotels and claim room rent subject to a maximum of three daily allowances for specified stations, and 1 Y2 daily allowances at non-specified stations. If, however, the room rent charges are in excess of the maximum ceiling aforementioned, 50 % of the additional amount will be paid by government.
  • Special rate of daily allowance is admissible at Hyderabad, Karachi, Islamabad, Lahore, Faisalabad, Multan, Peshawar, Quetta, Rawalpindi, (Abbottabad for Provincial Govt. servant) Northern area.
  • Daily allowance may not be drawn for day on which a Government servant does not reach a point outside a radius of 16 kilometers from his headquarters or return to his headquarters from a similar point.
  • In the case of departure from headquarter, the rate of daily allowance during transit win be the same as admissible at the station of immediate destination. In the case of return to headquarters, the rate will be, the one admissible at the last station of temporary duty before return to headquarter.
  • The period of absence from headquarter will commence from the time of departure from office or residence till the time of return to office or residence.
  • A competent authority authorizing the tour will decide whether the Government servant should proceed on temporary duty from his office or residence. The headquarters and limits of the sphere of duty are fixed by a competent authority
  • Daily allowance is admissible on Friday and public holiday during tour but not when he is on causal leave.
  • A Government servant who takes casual leave immediately on the conclusion of temporary duty will draw daily allowance for the day of departure from the out station to which he would be entitled had he not proceeded on causal leave.
  • A Government servant is not entitled to recover from Govt. the cost of transporting his family or his personal luggage, conveyance etc.
  • The daily allowance is drawn for: absence from headquarter on duty. The absence begins when he actually leaves his headquarter and ends when actually returns to the place where his headquarter are situated irrespective of the fact whether he halts there or not.
  • If an officer of the vacation department proceeds on tour and then avails of vacation without returning to his headquarter, he is entitled to the T .A. for the outside journey only.

 

Journey on Transfer:

 

A Government servant is entitled to mileage allowance for a journey on transfer including transfer from military to civil employ. But the traveling allowance on transfer from one station to another will be admissible only if the transfer has been made for public convenience and the Government servant is paid for the transit period. A transfer on request is not treated as for public convenience and as such a Government servant is not entitled to traveling allowance unless the competent authority decides otherwise. In cases where a Government servant is transferred at his own request, intimation to that effect should be sent to the respective audit officer. Unless such intimation is forthcoming the transfer will be treated as for public convenience.

 

On transfer, a Government servant is entitled to the following: -

 

  1. Transfer Grant:
    Employees having family - One month's pay.
    Employees not having family - Half a month's pay.
    Provided that if the civil servant is transferred within one year of his continuous posting at a station except in the case of transfer on promotion, he will not be entitled transfer grant but will draw two extra fares 0 accommodation to which he is entitled in the case rail and two extra mileage allowance in the Case modes other than rail.
  2. Transfer grant is admissible in cases only where traveling allowance on transfer is admissible. .
     
  3. Actual rail, air or steamer fare for the Government servant and one or half fare for each member of the family. If he travels by road he may draw road mileage at the rate applicable to him. If two members of family accompany him, he can draw additional road mileage and if more than two members of family accompany him, three times that rate.
     
  4. Daily allowance during journey period:
  5. Daily allowance on arrival at the new place of posting:
    One daily allowance at the rate applicable to the stat payable in respect of the Government servant and in re of each member of his family above 12 years and one-half of the full rate for every child above the age of 12 months, for day of arrival at the new place of his posting.
     
  6. Transportation of personal effects:
    (a) The maximum limit up to which personal effects can be transported at Government expense is as follows: -

 

Category of Government Servant

If Possessing a Family

If not Possessing a Family

Category I

4500 Kilograms

2240 Kilograms

Category II

3000 Kilograms

1500 Kilograms

Category III

1500 Kilograms

760 Kilograms

Category IV

560 Kilograms

380 Kilograms

 

(b) Cost of carriage of personal effects up to the maximum number of kilograms as above will be allowed at the rate of 0.05 paisa per kilometers per kilogram (0.148 paisa per K.M per K.G for Federal) from the residence of the Government servant at the old station to his residence at the new station, irrespective of the mode by which the personal effects are carried. (It will not be necessary to call for receipts in support of his claim of cost of transportation of personal effects.)

 

T.A on Return from Leave:

 

If a Civil servant is recalled to duty compulsorily with the personal approval of the leave sanctioning authority, from leave of any kind, he is spending away from his headquarters, he may be granted a single return fare plus daily allowance as admissible on tour from the station he is spending leave to the place he is required to report for duty. In case he is recalled to duty at headquarters and his remaining leave is cancelled, the fare then admissible will be for one way journey only. If return from leave is optional, no concession is admissible.

 

T.A to attend an Examination:

 

* T .A. not more than twice as on tour (but no daily allowance for halts) for the journey to and from the place at which he appears in an obligatory examination or any other examination prescribed by competent authority is admissible to a Government servant.

 

* The Government servant summoned by or at the request of F.P .S.C. or of Government for interview not connected with advertised posts may be granted T .A. as on tour. Similarly the Provincial Government servant called for interview for appointment under the Federal Government is entitled toT.A.

 

T.A on Retirement:

 

* Allowed T .A. as detailed below in respect of the journey from the place of his last posting to his home town during LPR or one month before the date of actual retirement but not later than six months of the date of actual retirement from Govt. service.

i)Actual fare by rail / steamer or mileage allowance for himself and each member of his family.
ii) Cost of transportation of personal effects as on transfer.
iii) Cost of transportation of personal car or motor cycle Calculated by road.
iv)Transfer Grant.

 

T .A. for journey to give evidence or to attend a court or to attend an inquiry or meeting:

 

*T.A. allowed as for a journey on tour attaching to his bill a certificate of court attendance or of other authority which summoned him.
*When on leave, T.A. will be allowed to and from the place where he is spending leave.
*Mileage allowance and daily allowance etc, as for journey on tour admissible, when deputed to attend a meeting.
*For conducting inquiry or investigation T.A. as on tour is allowed.

 


Traveling allowance for journey on a Course of Training within Country:

 

  1. Traveling/Daily Allowance would be admissible at tour rates for original journey to and last journey from the place of training;
  2. Traveling/Daily Allowance would be admissible at tour rates during journey (s) in connection with study tour(s) arranged by the Training Institution(s) during the course(s) of training;
  3. Daily Allowance would be admissible at full rates irrespective of the period of training in case boarding and lodging facilities are not provided during the course of training and
  4. Daily Allowance would be admissible at half rates where only one facility of either boarding or lodging is provided. The trainee(s) will have option either to accept available facility and draw Daily Allowance at half rates or make own arrangements and draw Daily Allowance at full rates.

 

Grant of Financial Assistance in the Case of Death of Government Servant At the station of Duty:

 

* When dead body is transported at home town: -
a) If by rail, the actual cost of transportation;
b) If by road, the actual cost of transportation subject to a maximum of Rs.1.20 per KM from last station to home town.
c) If by air, actual cost of transportation provided by rail or road take more than 24 hours to reach destination.
d) One single fare by economy class will also be allowed for the attendant accompanying the dead body.
e) In the case of death of the wife (only one wife), her dead body will also be allowed to be transported as above.

 

The family of a civil servant who dies while in service will be allowed T.A. as under: -
a) Actual fare by rail/ steamer and mileage allowance by road for each member of his family.
b) Cost of transportation of personal effects as on transfer.
c) Transfer grant as on transfer.

 

T.A. For Journey to Give Or Obtain Medical Advice:

If Patient is treated at a place not being the Headquarter of authorized medical attendant, the patient will be entitled to T .A. f accompanied by a certificate that the treatment was necessary and if the patient is too ill to travel, the authorized medical attendant shall be entitled to T .A. accompanied by a certificate that the patient could not travel.
If the patient is referred for specialized treatment with the, approval of Medical Supt: of the hospital the patient and his f attendant will be entitled to T .A. and if he is too ill to travel, the specialist will be entitled to T .A., supported by requite certificates as the case may be.

 

T.A. as on tour except D.A. for halts will be allowed, in the above cases.
When a civil servant is required under the orders of the Head of his office to obtain the countersignature of a medical board or a medical officer upon a certificate pronouncing him fit to return to duty from leave granted on medical certificate, he may draw traveling allowance for the journey undertaken to appear before such Board or Medical Officer.

If a civil servant, being stationed at a place where there is no medical officer of Government, is required to ob a medical certificate from a medical officer of Government support of an application for an initial grant of leave, may draw traveling allowance for the journey undertaken to obtain that certificate.

 

Note: - Traveling allowance is not admissible for a journey obtain a medical certificate in support of an application an extension of leave.

 

If civil servant, having obtained a medical certificate support of an application for an initial grant of leave, is required appear before a medical board, or to appear before a nominal medical board, or to appear before a nominated medical officer Govt. for further opinion as to the necessity for the lea, recommended in that certificate, he may draw traveling allowance for the journey undertaken to obtain that opinion.

 

Note: - Travelling allowance is not admissible for a journey obtain a further medical opinion in support of an application for an extension of leave.

 

A civil servant directed by his officer superior, in the interest of the public service, to apply for an invalid pension may if he be required to undertake a journey in order to appear before a Medical Board, draw traveling allowance as on tour;

 

Provided that his traveling allowance bill is supported by a certificate that he was directed to apply for an invalid pension in the interest of the public service.

 

T.A as on tour will be allowed in the above cases.

 

------------------------------------------------

 

 OTHER ALLOWANCE RULES

 

 

No.FD(PRG)1-1/2000
Dated Peshawar the, August 10, 2002

 

 

 

 

 

 

 

 

Subject: -

GRANT OF SPECIAL ADDITIONAL ALLOWANCE.

 

 

 

 

                           I am directed to refer to the subject noted above and to state that references are being received in this Department seeking advice on admissibility of Special Additional Allowance to contract employees. In this context attention is invited to this Department's circular bearing No. FD (PRC) 1-1/99 dated November 22, 1999 wherein it has been categorically stated that Special Additional Allowance is not admissible to the Contingent Paid Staff and persons employed on daily wages, Work charge or contract basis.

2.                       I am further directed to invite attention to Para 4 of the Pay and Pension Scheme 2001 circular dated October 27, 2001 wherein the Special Additional Allowance has been frozen at the level drawn on the said date and to state that in terms of clarification issued vide subsequent letter of even number dated November 15, 2001, the said allowance shall not be admissible to the Civil employees recruited on or after 1-12-2001.

3.                      These instructions may be brought to the notice of all concerned for strict compliance accordingly.

4.                       Kindly acknowledge receipt.

 

-------------------------------------------------------------

 

 

No.FD(PRC)1-10/2003
Dated Peshawar, 23rd September 2003.
 

 

 

 

Subject: -

SPECIAL RELIEF ALLOWANCE

 

 

 

 

                           I am directed to refer to the subject noted above and to state that certain quarters enquiring about the applicability of 15% Special relief Allowance of the basis pay per month to the contract employees appointed under the Finance Department's instructions contained in letter No.FD(SOSRII)12-1/2002 dated 26-10-2002.

2.                        It is clarified that Special Relief Allowance at the rate of 15% of the basic pay sanctioned vide this Department's circular No.FD(PRC)1-1/2003 dated July 09,2003 is admissible to all those employees appointed in basic pay scales against current posts in Government Departments/Offices other than those who are appointed on fixed salaries.

3.                       These instructions should be brought into the notice of all concerned departments.

 

-------------------------------------------------------------

 

 


No.FD/SO(SR-II)/8-34/99/
Dated Peshawar, 17th September 2003.
 

 

 

 

Subject:

GRANT OF ORDERLY ALLOWANCE

 

 

 

 

                           I am directed to refer to the subject noted above and to state that the Government of N.W.F.P. has decided to grant Orderly Allowance at the rate of Rs.1900/- P.M or residence orderly to officers in BS-20, 21 and 22 working in the Civil Secretariat with immediate effect.

2.                       The officers in BS-20, 21 and 22 posted in the Civil Secretariat are allowed to opt either for the provision of residence Orderly or for Orderly Allowance.

3.                       The retiring Government officers in BS-20, 21 and 22 will be entitled to Special Additional Pension equal to the admissible pre-retirement Orderly Allowance.

-------------------------------------------------------------

NO.FD/(SR-II) /8-2/99/
Dated Peshawar, the 15th November 2002. 

Subject:        ENHANCEMENT OF SENIOR POST ALLOWANCE AND ENTERTAINMENT ALLOWANCE IN RESPECT OF OFFICERS OF GOVERNMENT OF NWFP WORKING IN BPS-20 TO BPS-22. 

                         I am directed to refer to refer to the subject noted above and to state that the Competent authority has been pleased to revise the existing rates of Senior Post Allowance and Entertainment Allowance admissible to entitled officers of Government of NWPF with effect from 1-7-2002 as per the following details: 

 

Old Rated

New Rates

BPS

Senior Post Allowance

Entertainment Allowance

Senior Post Allowance

Entertainment Allowance

20

Rs.600 PM

Rs. 400 PM

Rs. 850 PM

Rs. 480 PM

21

Rs. 800 PM

Rs. 450 PM

Rs. 925 PM

Rs. 525 PM

22

Rs. 1000 PM

Rs. 650 PM

Rs. 1200 PM

Rs. 725 PM

-------------------------------------------------------------

NO.FD/(SOSR-II) 8-52-2002
Dated Peshawar the 29th October 2002

SUBJECT:        TRAVELING ALLOWANCE RULES

                          I am directed to refer to this department's earlier letter No.FD/SO (SR-IV) 1-10-78/Vol-II. dated 17-09-1991 read with No.FD/SO(SR-IV)1-10/78/Vol-II dated: 23-11-1994 on the above noted subject and to state that it has been decided by the Competent Authority that only the government servants in BPS17 and above will be entitled to travel by air for official business.

2.                      This will come into force with immediate effect.

-------------------------------------------------------------

                                                                 NO.FD (SR-I) 2-2-2000
                                                                    Dated Peshawar the 26th  December 2002

SUBJECT:       GRANT OF SPECIAL ALLOWANCE @ 20% TO CURRENT CHARGE
                         APPOINTEES.

                        I am directed to refer to the subject noted above and to say that the competent authority has been pleased to allow Special Allowance at the rate of 20% of basic pay subject to maximum of Rs.1500/- per month on appointment on current charge basis. The payment of Special Allowance will be subject to fulfillment of conditions laid down for such arrangement in the NWFP Civil Servants (Appointment, Promotion and Transfer) Rules, 1989 and shall require prior consultation of Finance Department.

2.                     These orders will take immediate effect.

-------------------------------------------------------------                                                               NO.FD/SO(SR-II)/8-34/99.      
                                                                              
 Dated Peshawar, the 04-5-20

Subject:      GRANT OF ORDERLY ALLOWANCE.

    
                 I am directed to refer to this department letter of even number dated: 17-9-2003 on the subject noted above and to state that in pursuance of Government of Pakistan Finance Division O.M. No. F.1(13) Imp /96, dated: 6-10-2003, the Government of NWFP has been pleased to revise the rate of Orderly Allowance from Rs. 1900/- P.M. to Rs. 2375/- P.M. with effect from 1-7-2003 to the entitled Officers who opt for the Orderly Allowance in lieu of residence orderly to officers in BPS-20, 21 and 22 working in the Civil Secretariat.

2.         The terms and conditions for grant of the Orderly Allowance will remain the same as are applicable at present.

-------------------------------------------------------------

No.FD/SOSR-II/8-18-99/
Dated Peshawar the 6th April 2004 

Subject:            INCENTIVE FOR TEACHING STAFF OF S.M.C SWAT AND G.M.C D.I. KHAN. 

                        I am directed to refer to your letter No.SOH-I/2-58/03, dated: 20-11-2003 on the subject noted above and to state that Finance Department agrees to the grant of Basic Science Teachers Incentive Allowance for the teachers of Saidu Medical Collage Saidu Sharif, Swat and Gomal Medical College, D.I.khan at the following rate with immediate effect:- 

                        1.         Professor (BPS-20)                              Rs.15000/- P.M.
                        2.         Associate Professor (BPS-19)           Rs.12000/- P.M.
                        3.         Assistant Professor (BPS-18)            Rs.10000/- P.M. 

2.                     Administrative Department should take further necessary action accordingly.      

-------------------------------------------------------------                                                                                   No.FD/SO(SR-II)8-32/99:

 The Chief Minister NWFP is pleased to order the enhancement of Ration Allowance from Rs.390/- Per Month to Rs.681/- Per Month admissible to the Police Personnel upto the rank of Sub Inspector BPS-14 with immediate effect.    

-------------------------------------------------------------

 

NO.FD/(SR-II)/8-51/2002/
Dated Peshawar the  20th September 2002
 

 

Subject:

CONVEYANCE CHARGES FOR LATE SITTING AFTER OFFICE HOURS.

 

 

                I am directed to refer to this department earlier letter No.FD/SO(SR.IV)4-15/80, dated: 20-03-1986 on the subject noted above and to state that the Competent Authority has been pleased to enhance the rates of Conveyance Charges for late sitting after office hours as per following details; with immediate effect :-
 

 

ON WORKING DAYS

REVISED RATES

For officials in BPS-1 to BPS-2

Rs.8/- per day

For officials in BPS-3 to BPS-15, For officials in BPS-16 (non-gazeted)

Rs.10/- per day

ON CLOSED HOLI DAYS:

 

For officials in BPS-1 to BPS-2

Rs.10/- per day

For officials in BPS-3 to BPS-15, For officials in BPS-16 (non-gazeted)

Rs.12/- per day

 

 

 

2                    This concession, however, is not admissible to officials who get overtime allowance.
 

 

3                    While drawing Conveyance Charges under the above orders the drawing and disbursing officers should record the following certificate on the relevant bill:-
"Certified that Government servant's for whom Conveyance Charges have been claimed in this bill was/were detained in office beyond 2 hours after usual closing time  was/were required to attend office on Sundays or closed Holiday, under the specific orders of the competent Authority and was/were not attending for the purpose of clearing up his/their legitimate arrears of work".
 

 

4.                    The other existing conditions regulating the grant of Conveyance Allowance/Charges shall continue to apply.
 

 

5.                    These orders shall take immediate effect.

-------------------------------------------------------------

No.FD/SO(SR-II)8-32/99:

                                                                   Dated Peshawar the 8th December 2003.

The Governor N.W.F.P is pleased to grant Charge Allowance at the rate of Rs.200/= Per Month to the Inspectors of Police who are posted as S.H.O/ Incharge of a Police Station with immediate effect.

-------------------------------------------------------------

                                                                                        No.FD(SOSR.II) 8-14/2003/Vol-II
                                                                                       Dated Peshawar 23rd October 2004 
 

Subject : -           GRANT OF SPECIAL SCIENCE AND TECHNOLOGY ALLOWANCE.

             I am directed to refer to this Department's circular letter of even number dated 18/04/2003 on the subject noted above and to state that the Competent Authority has been pleased to decide that henceforth the benefit of Special Science & Technology Allowance mentioned therein shall also be extended to those faculty members who hold Ph. D degree in Social Sciences as well.

2.                          In pursuance of the above decision, the conditions prescribed in sub paras (2), (b) & (c) of para 1 of the circular letter referred to above shall stand superseded.

3.                          These orders shall come into force with immediate effect.